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The Aftermath: Event Continuity March 18, 2009

Posted by optimalrisk in Business, IT.
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Curiosity + Google search + Tech savvy = IT Coordinator

After an big organizational event (especially at a small non-profit),  everybody wants to go home and sleep.  Not so fast . . .

People who were not up late stuffing folders and collating packets want to know what happened.  Don’t they remember? They want pictures, evaluation results, who won what, etc . . .  On the operational side, vendors want to be paid, on-site registrations must be processed and receipted, final expenses must be tallied. How much did we net on this event?  On the I/T side (my side) registration numbers must finalized, the registration form should be taken down, the presentations should be put online, and award winners should be announced.

The importance of capturing what happened after an event cannot be understated.  It is important for external and internal reasons. Remember the reason you have events is to further promote your vision and mission or get funding to promote your vision and mission.  In order to know if you were effective in promoting, you have to know what happened. Here is your after event IT check list (besides returning the computer and A/V hardware).

  • Finish processing all pending, invoiced and on-site registrations
  • Make sure all sponsors have paid, that all vendors are paid and are shown as paid in your system.
  • Download and label pictures taken
  • Encourage your constituents to blog about there experience
  • Remove any pre-event info from the website
  • Post pictures, attendee list, award winners, presentation, or anything that people who missed the event would want to know or see.
  • Say “Thank you” to all sponsors on the website

I am primarily responsible for event registration, website, and making sure the presentations work.  In my particular position, I also coordinate with accounting to make sure that what shows up in the Blackbaud / Kintera CRM is the same as our books show.  This is crucial for accurate reporting.

On the website, you want the people who attended feel “cool”, and the people who missed out to feel “sorry”. Also, you probably garnered new constituents at the event, so they need to see you are on the ball.  In the database / CRM application, you want to capture the accurate amount people and money, so that:

  • You can justify any decrease or increase in budget for the event next year
  • Make accurate LYBUNT (last year but not this year) reports, so you can compare yourself to the previous year while “in the process”.

Overall, you want to capture an accurate picture so that the marketing / development can do the job of promoting with “the truth”.


Curiosity + Google search + Tech Savvy = IT Coordinator March 14, 2009

Posted by optimalrisk in IT.
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Once every so often I will post about my job.  I am an IT Coordinator with a small non-profit.  In calculus, my job description is the limit as it approaches Jack-of-all-Trades.  In art terms, I’m the person that sat next to Picasso’s brother and copied off of him instead.  Seriously, it is totally a team effort around here. A real talented bunch.

Evolution and the Goldigger March 5, 2009

Posted by optimalrisk in relationships, Science.
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I want to talk about gold diggers (Women who go after men (or whoever) that are rich or have great material wealth) They get a really bad rap (and I’m not talking about Kanye’s song). On the surface they might seem like superficial beings, but they are just the vestiges of a fleeting era.

Have you ever heard of an arranged marriage? There is a good chance that if you are an American living in mainstream society, you know very few people (if any) that were in an arranged marriage.  Evolutionarily speaking, arranged marriages are a sound principle.  The premise:  find two people who would make good progeny and otherwise make it okay in this world based on shared characteristics.  Sounds okay, but it was associated with lack of free will and the subjugation of women.  Now, that women are their own persons they have to get there own stuff, so to speak.

In the western world, the evolving role of men and women is at an awkward stage.  Relationships based on romantic love are necessary to keep in line with social mores of  agency and egalitarianism.  Nowadays, sometimes homemakers are looked down upon as lazy or not ambitious.  I do suspect that is because some people feel jealous about their childrearing or entertaining skills.  However, people are now realizing “love won’t keep us together” and “relationships take work”.  There are dating sites with questionnaires and compatibility tests.  I forsee the new relationship model being “arranged love”.  You will attempt to form emotional bonds only with people who are compatible with you.  Gold diggers are just people that haven’t caught up yet in the genetic race.  Don’t worry! Once men realize that women can run the world without them and that arm candy has its trade-offs they will wake up and smell the shovel.